Support Services
Support Services

Facilities Administrator

Wimborne, Dorset

Scope

This is an excellent opportunity for an experienced Facilities Administrator to join a global technology company who operate in over 100 countries.

We are looking for someone with excellent organisational, project management and communication skills to provide outstanding professional support to both its visiting customers and its internal personnel. Effective use of Microsoft Office suite and experience with Oracle is required.

Responsibilities

  • Supports the local R&D team by performing administrative tasks including working with logistic partners for shipping of samples, database/local server management, processing purchasing forms, complex travel requests, work order requests and sourcing office supplies and/or services to ensure optimal flow of office activities.
  • Works with the local R&D Technical managers to ensure smooth running of the facility including preventative and reactive maintenance.
  • Manages all aspects of the calendars and bookings for the facility and provides the necessary oversight of the facilities to ensure that they are always up to the standard expected, ensuring any issues are quickly and robustly resolved.
  • Oversees all logistical aspects of visits whilst Customers / senior internal visitors (typically senior managers, Directors and VPs) are on site to ensure professional service is provided, managing all aspects including, all logistics (coordinates plans including flights/hotel/transport/entertainment) /catering & refreshment requests and any general issues also supporting agenda development. etc. for all key customer/internal visitors to the customer facilities. Keeping all necessary stakeholders abreast of itineraries.
  • Provides support to the local R&D team including resources planning. This requires data handling and processing to maintain and publish (in the form of data / pivot tables and graphically) up to date estimates of departmental resource demand and performance vs. target. Basic data analysis and reporting as needed.
  • Anticipates needs of supervisor and other members of the local Leadership team, as well as department customers and independently responds to a broad range of internal and external inquiries and requests and follows-up to ensure appropriate resolution.
  • Duties may also include typing, filing, answering phones, distributing post, scheduling, calendar management, record keeping, coordinating meetings and conferences, etc.

About You

  • Good computer literacy with broad knowledge of software such as Office 365 (esp. Word, Excel and PowerPoint), Oracle, etc. with an ability to learn new software/processes as required
  • Self starter
  • Results oriented self-motivated person
  • Ability to manage multiple tasks and prioritize activity to meet business needs
    Ability to work independently as well as in a team.
  • Strong communication & organisational skills; clear & concise
If you are interested in the above role then please apply or get in touch to discuss further.
Sophia Kingan Managed by Sophia Kingan
highlights
South West
Contract
Office
apply Posted - 31.08.2021

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Consult will endeavour to contact candidates within 14 days of application. However, if you do not hear back after 2 weeks then please assume on this occasion, unfortunately, you have not been successful.