Events Specialist

Our client is a manufacturer of technology that gives people the confidence they seek in life. They have revolutionised the dental industry with the introduction of their system and continue to seek to innovate their products and technology. Our teams are constantly pushing the boundaries and striving for more.

In this role, you will be responsible for developing and executing the assigned marketing plan for the United Kingdom in line with company strategy to deliver the objectives.

• Plan and oversee activities to ensure events run smoothly and successfully across all main channels of the business.
• Provide clear requirements to venue partner, secure suitable venues within compliance, monitor all the logistic aspects and support recruitment strategies to meet capacities.
• Responsible for the daily control of the Event Management Tool (in the company CRM) – creation and management of all campaigns.
• Coordinate local event calendar preparations and roll out, manage event timelines.
• High responsibility of event budget, create and control POs in the system - knowledge regarding invoicing, payments, budget breakdown, reporting and ROI measure, track forecast spend against budget proactively and ensure total event spend remains within the allocated budget.
• Negotiate with suppliers and optimize funds.
• Coordinate projects at tradeshows, launch events and forums, including setting up the infrastructure, liaising with organizers or partners and following up with all pre, during and post-show activities.
• Acts as a main point of contact between internal teams and external partners.
• Assist with event kits composition and materials forecasts: Work with operations/logistics to manage and share information focusing on guarantee all materials arriving in the events in proper time and costs.
• Oversee planning and execution of large and smaller scale local congresses including coordination of sponsorship opportunities, congress logistics, team coordination, speakers logistics and accommodation.
• Assist with speakers and KOL’s management (contracts, invoices, meeting preparations and troubleshooting).
• Support communication event campaign and contribute with the development and execution of communication plans within the marketing strategy in collaboration with the strategy lead.
• Ability to handle frequent meeting and solve problems with partners and the EMEA team using English (written and spoken) in a daily basis.

• University degree in Marketing, Events, Communication or similar
• 3+ years minimum experience in event position
• Experience in the healthcare device industry preferred or event agency experience
• IT Microsoft office (high level in Excel). Strong knowledge on Salesforce platform, CRM, event management tools and SAP preferable