Administrator

Do you have a passion for all things Admin-focused? Are you always seeking to improve on processes? If so, this may be the perfect opportunity for you. Come and be a part of The UK’s Leading Alcohol & Drug Rehab Provider, we pride ourselves on providing a world-class treatment in comfortable and affordable facilities across the UK. In this exciting new role, you’ll be overseeing the administration and clerical duties for our West Sussex centre.

The benefits of being an Administrator in the team:

• Training and development opportunities
• 28 Days Holiday rising to 33 Days after 5 continuous years of service
• Company pension scheme
• On-site parking
• Employee benefits and discounts
• Discounted food

• To count and allocate client money on a weekly basis.
• To manage, update and change the office calendar as required.
• Ensure all timesheets and overtime are submitted within dates set out by the Finance Manager in order to process information for payroll in a timely manner.
• Act as point of first contact for telephone, email and face to face enquiries, answering those within the job holder’s competence and diverting the remainder to appropriate colleagues.
• Undertake general administrative and clerical duties e.g. filing, photocopying, maintaining the office diary, minute taking, etc. to support the centre’s service delivery.
• Assist with the recruitment and induction of employees and volunteers and maintain accurate and complete volunteer files. This job holder is a designated DBS evidence checker and on-site application processor.
• Develop and maintain accurate databases, records & systems in order to provide accurate and timely financial, statistical and monitoring information for reporting purposes when required for the Centre Manager and other relevant parties.
• Liaise with Finance to maintain an accurate Petty Cash system, ensure approved invoices are sent for payment and reporting client turnover.
• Place orders and liaise with suppliers and contractors to ensure goods and services are supplied in accordance with the requirements of the centre.
• Support the centre manager in the operation of the H&S system and environmental standards including those relating to food safety.
• Support the centre manager in notifying, sourcing and monitoring repair and maintenance tasks in premises used by the Company.
• Ensure security protocols for the centre and the people using the building are observed and both are kept safe and secure (this includes the issue and security of keys).
• Organising team activities such as monthly team meetings, minute taking, and updating the office diary.
• Occasionally supervise junior staff and volunteers in the proper performance of their duties
• Undertake such other duties as may be reasonably required by the Line Manager and/or the Senior Management Team or Directors.

• Minimum of Grade C in GCSE English and Mathematics (or equivalent qualification)
• Previous experience of administration duties
• Confidence to work on own initiative
• Strong team player and interpersonal skills
• Takes a proactive approach to problem-solving
• Strong organisational skills and the ability to prioritise multiple demands
• Proficient in using Microsoft Office and Outlook.
• Good written and verbal communication skills
• Strong customer service skills
• Ability to respond flexibly to the demands of the role
• Ability to engage in continuous professional development